Watch our ~5 min video walk through of the Cellar section or take a read through written content below!
We'll walk you through all the ins and outs of processing production orders for processes after Brewing and before Packaging, within the Cellar section. You can edit orders - deleting or adding items, adjusting quantities or warehouses, or changing the Batch ID. For more information on entering fermentation QC metrics, head to the Fermentation QC page.
After logging into the iPad Production app, click into the Cellar section to view Released Production Orders from the menu view.
Cellar Menu View
You should find all production orders for items with process types designated for the Cellar section - by default your Fermentation, Dry Hop, and Filtration steps, along with any custom process types created in your database.
To review where PdOs appear in the app, head to the Process Types screen within Orchestrated - Inventory module > Process Types - and check that iPad-Cellar is listed. For more info, check out the Custom Process Types page here.
Production Orders are listed by date, starting with the oldest. Buttons at the Top allow you to only view PdOs for This Week or Today to find the PdO you need faster.
You can further filter orders using the Filter button at the Top, which allows you to select only certain process types. Just toggle a process type Off or On and click Filter at the Bottom to update the PdOs shown in the menu.
The menu shows the following information for each production order, from Top to Bottom:
- Batch ID
- Planned Start Time of production
- Process Type
- Percent complete
- Brand short code
- Item Code of what's being produced
- To Warehouse
- Planned quantity to produce
Tap any production order to load it on the Right. The menu will fold away and you can quickly view it again by swiping Left to Right, from the Left edge of the iPad.
Main Production Order View
Along the Top Ribbon you'll notice:
- Main Menu (swipe from the Left to go back to the PdO Menu)
- Production Order number
- Item Code of the item being produced
- Edit PdO (pencil icon)
The Row of Boxes along the Top has more information specific to this Production Order:
- Planned date
- Planned time
- MPN (Master Production Number, tying the entire batch together from Wort to Finished Goods)
- Planned quantity
- Quantity completed previously
- Percent complete
The Left Side of the Main PdO view shows the available item(s) in the From Warehouse and approximately how full the tank is.
The Right Side shows the To Warehouse, typically blank until you've received beer into the fermenter.
The latest submission history is noted directly above the Issue and Receipt buttons.
Editing Production Orders
For full instructions on how to make edits to PdOs, take a look at our Editing Production Orders page.
Processing Production Orders - Step 1: Issue
From the Main Production Order View, click Issue at the Bottom.
Each component item will be listed in a separate row, with the Issue Qty auto-populating to match the Planned Qty. To edit the Issue Qty listed, click the row and enter the updated figure into the number pad.
Backflush items will always show a blank Issue Qty, but don't worry - those populate only after completing the Receipt steps (below), as those items are directly tied together. This includes non-inventory items like Labor or Overhead.
(If the Issue Qty doesn't auto-populate, you're likely out of stock in that item or - if no items ever show an auto-populated Issue Qty - then your database may have 'Auto-Express' turned off for batches. Head to your database's configuration here: Administration module > Setup > General > Orchestrated Configuration > Application Settings > Enable Auto-Select All Batch. This setting determines how processing production orders in Orchestrated as well as in the Production app happens - the same option toggles auto-selection On or Off in both locations.)
To review the selected batch(es) or to confirm you're clearing the entire prior tank, click the blue (i) icon on the Far Right to move to the Batch Selection screen.
Batch Selection View
Optional: From the Issue screen, click the blue (i) icon to select the specific batches used of the component item.
Note: If you ever overbrew in your brewhouse - produce more than the planned quantity - you will want to click the blue (i) icon to confirm the volume to clear of the prior stage's beer.
There's a row for each on-hand batch for the item in the designated From Warehouse and are listed in order from Top to Bottom by your inventory expiration method - FIFO (common) or FEFO (not common). Any edits to the From Warehouse can be made back on the Edit PdO screen.
Simply tap the Issue Qty figure to change the number to consume of that batch.
You can also view the In Stock quantity to ensure the Issue Qty will consume the right batch. Don't mistakenly use the wrong batch of raw materials!
Click Save at the Bottom to return to the Issue PdO screen and complete your issue.
Consume The Prior Stage's Volume
When you're ready click Submit at the Bottom of the Issue PdO page.
Back on the Main Production Order screen, compare the look of the From Warehouse and To Warehouse sections in the screenshot above.
Note the From Whse (BH01 in this example, as we produce Green Beer) is now empty and no longer contains our 30 BBLs of wort, but the To Whse (F20, Fermenter 20) doesn't have Green Beer...yet.
Processing Production Orders - Step 2: Receipt
Once you've taken the prior stage's liquid out of stock, you're ready to receive the new inventory - and produce the next stage of production.
At the Bottom, click the Receipt button from the Main Production Order View, and the Receipt View will fold out.
To enter the total quantity received into the fermenter or bright tank, click the Actual Qty box, so the number pad appears. Type in the total volume transferred into the next tank and click OK. After confirming the tank and amount look good, click Submit to process the Receipt for Production and complete the production order.
To find the next production order to process, swipe from Left to Right from the Left edge to reveal the Cellar PdO Menu again.