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How do I pay for items with freight before actually receiving them?

Summary

Occasionally, customers will need to pay for items and freight before actually receiving the physical items. There are two ways to solve this within Orchestrated.

 

Method 1

Creating two separate AP down payment invoices, one for the hops and the other as a service for the freight. 

 

Method 2

When you are creating the Down Payment, you can change the "Total Payment Due" field to include the cost of your freight. This will let you put down a larger Down Payment to cover the cost of freight. It won't specifically show that the extra cost is for freight, but you can put a note in the Remarks field saying why you paid more than the total.

 

If you add the freight on your Goods Receipt PO, then it should pull in the full down payment amount when you copy to the A/P Invoice. If not, then you will just need to drill in to the Down Payment Amount on the Invoice after adding your freight and change the applied amount to be the full total.

 

Version 4.5.1.0

 

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    Leanna Taylor

    Method 1 issue: makes reconciling the credit card payment a pain since we have to look for 2 amounts that add up to the single actual charge on the credit card statement.

    Method 2 issue: The A/P Down Payment Invoice does not carry over the freight amount from the Purchase Order and one must enter the exact percentage of the Total Payment Due relative to the Total Before Discount (Total Payment Due/Total Before Discount) to get the correct amount. This seems easy enough but maybe because we have 4 decimal points I can't get the exact amount to match what my calculator says. The Down Payment invoice won't calculate the percentage after-the-fact so it must be exactly correct down to the decimals.

    Edited by Leanna Taylor