There are two ways to handle expense items – one is to create service type invoices (How Do I Create Invoices When No Physical Inventory Is Involved?) whereas the other is to create non-inventory items (How Do I Handle Non-Inventory Items?)
Both have their pros and cons, with the biggest questions being:
Who will be putting in these items (purchaser, production staff, or just accounting?)
- If it’s purchasing/production, do they understand which GL accounts to choose each time?
- If not (or they prefer not to have to choose), go with non-inventory items
- If it’s accounting, would they rather manually enter a description and GL account each time (service type invoices) or would they rather have a non-inventory item to choose from a list which is already pre-set with the correct GLs?