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Budget Creation Utility

Summary

Budgets are an integral part of any business, its where you plan what you are going to spend and what you will receive. OBeer has P&Ls that leverage the budget mechanism. To make creating and maintaining budgets easier, the Budget Creation Utility was developed. 

Setup

To use the Budget Utility tool, do the following: 

Step 1 – Select G/L accounts for budget utility tool; Financials>Chart of Accounts

  • Select the G/L account to include in the budget and click the “Account Details” button at the bottom left of the Chart of Accounts window
  • Check the “Relevant to Budget” box in the “G/L Account Details” window to include it on the budget utility tool
  • Budgets can only be set at the active account level (i.e. level 4)

 

Step 2 – Open an existing or load a new budget; Utilities>Budget Utility

  • Open the Budget Utility in Excel and go to the “Orchestrated Budget Utility” tab
  • On this tab there are general instructions available to assist setup and use
  • Click the “Orchestrated Budget” button on the Home ribbon and choose whether to load an existing budget or create a new budget
  • The budget parameter is based on a full year, but you don’t have to fill out every month

Step 3 – Working with Budgets

  • Upon opening or creating a new budget, you will find your GL accounts marked ‘Budget Relevant’ populate within the form along with the Division Segment and a column for each segment
  • On the “BudgetData” tab, enter the budget for each account as needed; the amounts entered will automatically sum up in the “Budget Totals” column
  • To save your budget, open the ‘Orchestrated Budget’ window and click the “Save Budget” tab. Give your budget a name, fiscal year, and project (if applicable) and press the “Send Budget to Orchestrated” button

There are several reports available to view your budgets which you can find at Financials>Financial Reports>Budget Reports

 

Version 4.5.1.0

 

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